A task list tells you what needs doing. Planning time for a few of those tasks helps you decide what will realistically fit into your day.
GoodTask works with your existing Apple Reminders and calendars. Its Block Mode gives you a timeline for planning tasks beside appointments.
Start with a small plan
Choose one day rather than filling your whole week at once. Look at your fixed appointments, then pick two or three tasks you want to work on around them.
For example:
- Review a proposal before your morning meeting.
- Handle a few follow-ups after lunch.
- Prepare tomorrow’s priorities before finishing work.
Leave some space between activities. A schedule with no room for interruptions is difficult to maintain.
Open Block Mode
Block Mode is available in Today Page, Calendar Week View, Now View, and Project View.
In a supported view on iPhone or iPad, tap its selected View Bar button again to toggle Block Mode. You can also use the More menu, or the Block Mode button on Today Page.
All-day items sit above the timeline, while overlapping schedules appear side by side.
Put work into your schedule
On iPhone or iPad, long-press an empty time slot to add a task, calendar event, or template.
You can drag an item on the timeline to reschedule it. If it has a time range, choose Resize from its menu to adjust the start or end. Pinch the timeline to change its scale.
Start with one test task so you can see how these edits affect its dates and times before rearranging your real schedule.
Adjust the plan when the day changes
If a meeting takes longer than expected, review what remains. Move a task to another useful time rather than treating the original plan as a promise you must keep.
At the end of the day, ask:
- Which tasks needed more time than I expected?
- Which part of the day was easiest to focus in?
- What should I leave out of tomorrow’s plan?
Use those answers to make the next plan more realistic.
Want to choose today’s work without scheduling every task?
You do not need a timed block for everything. GoodTask’s Today Page lets you choose your daily work without changing task due dates.
For a focused set of tasks to plan, try Smart Lists. For repeated changes, explore Quick Actions.